Medical Records Administrator (Chief (CHIM

Medical Records Administror (Chief (CHIM)) Department of Veterans Affairs Veterans Health Administrion Veterans Health Care Systems of the Ozarks Summary The Supervisory Medical Record Administror (Chief, Health Informion Management (CHIM)) within the Business and Financial Operions Service Line the Veterans Health Care System of the Ozarks. Supervisory MRA (Chief, (CHIM)) are in VA Medical Centers th are the highest complexity level cegory for VHA facilities, and which are affilied, tertiary care facility/health care system with comprehensive research programs and thus warrant an expanded senior leadership team. Overview Accepting applicions Open & closing des 04/17/2025 to 04/28/2025 Salary $105,383 - $137,000 per year Pay scale & grade GS 13 Locion 1 vacancy in the following locion: Fayetteville, AR 1 vacancy Remote job No Telework eligible Yesas determined by the agency policy. Travel Required 25% or less - You may be expected to travel for this position. Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential None Job family (Series) Supervisory stus Yes Security clearance Drug test No Position sensitivity and risk Trust determinion process Financial disclosure Bargaining unit stus Announcement number CBST-12724341-25-AB Control number 835477400 This job is open to Internal to an agency Current federal employees of the hiring agency th posted the job announcement. Clarificion from the agency This vacancy is open to current permanent "Veterans Health Care Systems of the Ozarks" Employees including sellites. Videos Duties Duties of the Supervisory Medical Record Administror (Chief, Health Informion Management (CHIM) include, but are not limited to: Oversees the administrive management of health records, which includes planning, managing, advising, and directing the health informion program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission standards, the Commission on Accredition of Rehabilition Facilities U.S. Department of Veterans Affairs Veterans Health Administrion (CARF), and other regulory and accrediting agencies. Crees and monitors systems to ensure accure, timely, and complete health records, in accordance with VHA policy and The Joint Commission health informion protocols. Measures ongoing intradepartmental performance by establishing priorities, collecting da, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variion, and taking approprie action based on findings. Oversees all facets of health records management for the facility ensuring maintenance of complete, accure, timely, clinically-pertinent, and readily-accessible pient health records, which contain sufficient recorded informion to serve as a basis to plan pient care, support diagnoses, warrant trement, measure outcomes, support educion, research, and facilite performance improvement processes and legal requirements. Develops policies, processes, and procedures th address all VA, Federal, regulory, and accrediting requirements for HIM. Evalues health records program and independently determines the nure and extent of problem areas. Develops recommendions and solutions for program improvement. Develops and implements innovive solutions to correct technical and complex problems. Provides detailed technical expertise in health records science and other very technical aspects of health informion. Maintains all health informion input into the local VistA dabase and assures timely transmission of th da into all VA centralized dabases - most frequently those maintained the Austin Da Processing Center. Assures th all health informion th is coded and abstracted meets the requirements of the VA and/or The Joint Commission and is consistent with professional health records standards. Advises the Chief of Staff, Executive Management, and clinicians and is responsible for providing technical guidance on health informion issues such as documention requirements, liability issues, advance directives, informed consent, pient privacy and confidentiality, etc. Recommends improvements in documention used to provide pient care, to optimize VERA workload, third party reimbursement and to manage resources. Completes internal quality assurance reviews to ensure employee performance and th work meets quality and quantity standards. Establishes monitors to ensure the timeliness of hard-copy and/or electronic health record entries and reports findings with subsequent trending of' da. Provides management officials hard copy and/or electronic health record review results and trends on an ongoing basis. Maintains and reports delinquent records by number, type of deficiencies and responsible provider. Serves to guide and assist on research projects and is a resource for pient da on both pient-specific and aggrege dabases. Represents Business and Financial Operions Service Line and is co-chair of and acts as subject mter expert for the facility-wide Medical Records Committee. Participes as a key member of the Quality Improvement (QI) team, works closely with QI personnel, SAIL and is responsible for assuring th the facility is in compliance with all The Joint Commission standards regarding health informion. Leads the automion of all health informion systems and works closely with Informion Technology (IT) and Clinical Informics, the incumbent must guide the automion of health record documention, health record tracking, and physician incomplete record tracking. Conducts training programs in health informion management, medical terminology, health record documention, and medico-legal mters. Establishes formal affiliion with university programs in health informion and precepting students from such programs. Directs the operions of all personnel working within the Health Informion program and is regularly involved in labor relions and budget management. Performs the administrive and personnel management functions relive to staff supervised. Oversees the maintenance and evaluion of health records, and assuring legal requirements for care are met. Work Schedule : Monday - Friday, 8:00 am - 4:30 pm Telework : Available (ad-hoc) Virtual: This is not a virtual position. Functional Stement # : 564-01434-F Relocion Incentives : Not Available Permanent Change of Stion (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. Selective Service Registrion is required for males born after 12/31/1959. Must be proficient in written and spoken English. You may be required to serve a probionary period. Subject to background/security investigion. Selected applicants required to complete an online onboarding process. Acceptable form(s) of identificion required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or ste-issued dentificion cards th are not REAL ID compliant cannot be utilized as an acceptable form of identificion for employment. Must pass pre-employment physical evaluion. Participion in the seasonal influenza vaccinion program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Qualificions Basic Requirements : United Stes Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Educion or Experience: (1) Experience. Three years of creditable experience in the field of medical records th included the preparion, maintenance, and management of health records and health informion systems demonstring a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrive, and legal requirements of health care delivery systems. OR, (2) Educion. Successful completion of a bachelor's degree or higher from an accredited college or university [recognized by the U.S. Department of Educion, with a major field of study in health informion management, or a reled degree with a minimum of 24 semester hours in health informion management or health informion technology. OR, (3) Experience/Educion Combinion. Equivalent combinions of creditable experience and educion th equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health informion technology/health informion management, plus one year and six months of creditable experience th included the preparion, maintenance, and management of health records and health informion systems meets an equivalent combinion. Certificion. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following: Coding Certificion through AHIMA or AAPC. Coding Certificion. Mastery certificion obtained through the American Health Informion Management Associion (AHIMA) or the American Associion of Professional Coders (AAPC). To be acceptable for qualificion, the specific certificion must represent a comprehensive competency in the occupion. Stand-alone specialty certificions do not meet the definition of mastery level coding certificion and are not acceptable for qualificions. Certificion titles may change and certificions th meet the definition of mastery level coding certificion may be added/removed by the above certifying bodies; however, current mastery level coding certificions include: Certified Coding Specialist (CCS), Certified Coding Specialist (CCS) - Physician-based (CCS-P), Certified Professional Coder (CPC), Certified Outpient Coder (COC), and Certified Inpient Coder (CIC). OR, HIM Certificion through AHIMA. Health Informion Management (HIM) Certificion. Higher-level health informion management certificion is limited to certificion obtained through AHIMA. To be acceptable for qualificions, the specific certificion must represent a comprehensive competency in the occupion. Certificion titles may change and certificions th meet the definition of HIM certificion may be added/removed by the above certifying body; however, current HIM certificions include Registered Health Informion Technician (RHIT) and Registered Health Informion Administror (RHIA). OR, Health Da Analyst Certificion through AHIMA. Health Da Analyst Certificion. This is limited to certificion obtained through AHIMA. To be acceptable for qualificions, the specific certificion must certify mastery in health da analysis. Certificion titles may change and certificions th meet the definition of health da analyst certificion may be added/removed by the above certifying body; however, current health da analyst certificion includes Certified Health Da Analyst (CHDA). NOTE. HIMs Certificion is required for all positions above the full performance level. May qualify based on being covered by the Grandfhering Provision as described in the VA Qualificion Standard for this occupion (only applicable to current VHA employees who are in this occupion and meet the criteria). Grade Determinions : Medical Records Administror (Chief (CHIM)), GS-12 Experience. One year of creditable experience equivalent to the next lower grade level th demonstres the KSAs described th level. AND Certificion. Employees this level] must have a HIM Certificion. AND Demonstred Knowledge, Skills, and Abilities: i. Ability to determine and evalue compliance with legal, ethical and regulory guidelines and accrediting bodies, as they apply to health informion management. ii. Ability to provide sound, technical guidance to staff various levels about major program, legal, or procedural changes reled to health informion management. iii. Skill in revising facility policies and procedures to improve health informion management services and to evalue, modify, and/or adapt new methods to meet regulory requirements. iv. Skill in analyzing complex da, interpreting and trending results for effective management of the HIM program. v. Skill in management/administrion, which includes program planning, coordinion, interpretion, supervision, consultion, negotiion, problem solving, and monitoring [of HIM processes. vi. Ability to delege authority, evalue and oversee people and programs, accomplish program goals, and adapt to changing priorities. Preferred Experience: Supervisory experience; Knowledge of coding, file room, scanning, release of informion, transcription and records management. Reference: For more informion on this qualificion standard, please . The actual grade which an applicant may be selected for this vacancy is GS-13 Physical Requirements: Physical aspects associed with work required of this assignment are typical for the occupion, see Duties section for essential job duties of the position. May require standing, lifting, carrying, sitting, stooping, bending, puling, and pushing. May be required to wear personal protective equipment and undergo annual TB screening or testing as conditions of employment. Work Environment: Work is performed in an office/clinic setting with minimal risks th requires normal safety precautions; the area is adequely lighted, heed, and ventiled. However, the work environment requires someone with the ability to handle several tasks once in sometimes stressful situions. Educion Note: Only educion or degrees recognized by the U.S. Department of Educion from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your educion here: . If you are using foreign educion to meet qualificion requirements, you must send a Certifice of Foreign Equivalency with your transcript in order to receive credit for th educion. For further informion, : . Additional informion During the applicion process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your applicion for this announcement, nor does it guarantee further considerion for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive stus. VA encourages persons with disabilities to apply. The health-reled positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alterne method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentive job offer. For more informion about the Act and the complaint process, . Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. How You Will Be Evalued You evalued for this job based on how well you meet the qualificions above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your applicion, resume, C.V., and/or supporting documention verified. Please follow all instructions carefully. Errors or omissions may affect considerion for employment. Experience refers to paid and unpaid experience, including volunteer work done through Nional Service programs (e.g., Peace Corps, AmeriCorps) and other organizions (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience th transles directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify informion provided by a candide (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candide's abilities; and assist a hiring manager with making a final selection for a position. It is the policy of the VA to not deny employment to those th have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members : Please the site for career-search tools for Veterans seeking employment VA, career development services for our existing Veterans, and coaching and reintegrion support for military service members. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. To apply for this position, you must provide a complete Applicion Package which includes: HIM Certificion through AHIMA. Resume SF-50/ Notificion of Personnel Action Resume Requirement: Your resume must include the following informion: Job title, description of duties, beginning and ending de (month/year) of employment, and average hours worked per week. SF-50, Notificion of Personnel Action (if applicable for Eligibility): Most recent SF-50 if you are a current or former Federal employee Examples of approprie SF-50's include: Within grade increases the highest grade held; or Promotions with an effective de more than one year old; or SF-50's the highest grade held with an effective de more than one year old. The following documents are accepted, and may be required if applicable to your eligibility and/or qualificions for this position. Please ensure you have included all documents required for your applicion, such as a copy of your transcript (if using educion to qualify), SF-50's (current/former Federal employees), etc. Cover Letter HIM Certificion through AHIMA. Professional Certificion Resume SF-50/ Notificion of Personnel Action Transcript Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows des and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documention reled to your active duty service which reflects the des of service, character of service (honorable, general, etc.), and des of impending separion. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Applicion for 10 Point Veteran Preference" with required proof as sted on the form. Documention is required to award preference. For more informion on Veterans' Preference, please . Veterans' preference does not apply for internal or other current permanent Federal agency employees. If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documention specified in the Required Documents section below. The complete applicion package must be submitted by 11:59 PM (ET) on 04/28/2025 to receive considerion. To preview the questionnaire click . To begin, click Apply Online to cree a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupional questionnaire. Click Submit My Answers to submit your applicion package. NOTE: It is your responsibility to ensure your responses and approprie documention is submitted prior to the closing de. Agency contact informion April Bookout Phone Address Fayetteville AR VA Medical Center 1100 North College Avenue Fayetteville, AR 72703 US Next steps Once your online applicion is submitted you will receive a confirmion notificion by email. After we receive applicion packages (including all required documents) and the vacancy announcement closes, we will review applicions to ensure qualificion and eligibility requirements are met. After the review is complete, a referral certifice(s) is issued and applicants notified of their stus by email. Referred applicants notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notificion once a selection decision has been made. You may check the stus of your applicion any time by logging into your USA Jobs account and clicking on Applicions. Informion regarding your applicion stus can be found in the . NOTE: Participion in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement th all HCP to receive annual seasonal influenza vaccinion or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccinion has been granted. HCP in violion of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locions or who come into contact with VA pients or other HCP as part of their duties. VHA locions include, but are not limited to, VA hospitals and associed clinics, community living centers (CLCs), community-based outpient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrive, remote and onsite, paid and without compension, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with pients outside VA medical facilities. Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Required Documents To apply for this position, you must provide a complete Applicion Package which includes: HIM Certificion through AHIMA. Resume SF-50/ Notificion of Personnel Action Resume Requirement: Your resume must include the following informion: Job title, description of duties, beginning and ending de (month/year) of employment, and average hours worked per week. SF-50, Notificion of Personnel Action (if applicable for Eligibility): Most recent SF-50 if you are a current or former Federal employee Examples of approprie SF-50's include: Within grade increases the highest grade held; or Promotions with an effective de more than one year old; or SF-50's the highest grade held with an effective de more than one year old. The following documents are accepted, and may be required if applicable to your eligibility and/or qualificions for this position. Please ensure you have included all documents required for your applicion, such as a copy of your transcript (if using educion to qualify), SF-50's (current/former Federal employees), etc. Cover Letter HIM Certificion through AHIMA. Professional Certificion Resume SF-50/ Notificion of Personnel Action Transcript Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows des and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documention reled to your active duty service which reflects the des of service, character of service (honorable, general, etc.), and des of impending separion. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Applicion for 10 Point Veteran Preference" with required proof as sted on the form. Documention is required to award preference. For more informion on Veterans' Preference, please . Veterans' preference does not apply for internal or other current permanent Federal agency employees. If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documention specified in the Required Documents section below. The complete applicion package must be submitted by 11:59 PM (ET) on 04/28/2025 to receive considerion. To preview the questionnaire click . To begin, click Apply Online to cree a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupional questionnaire. Click Submit My Answers to submit your applicion package. NOTE: It is your responsibility to ensure your responses and approprie documention is submitted prior to the closing de. Agency contact informion April Bookout Phone Address Fayetteville AR VA Medical Center 1100 North College Avenue Fayetteville, AR 72703 US Next steps Once your online applicion is submitted you will receive a confirmion notificion by email. After we receive applicion packages (including all required documents) and the vacancy announcement closes, we will review applicions to ensure qualificion and eligibility requirements are met. After the review is complete, a referral certifice(s) is issued and applicants notified of their stus by email. Referred applicants notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notificion once a selection decision has been made. You may check the stus of your applicion any time by logging into your USA Jobs account and clicking on Applicions. Informion regarding your applicion stus can be found in the . NOTE: Participion in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement th all HCP to receive annual seasonal influenza vaccinion or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccinion has been granted. HCP in violion of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locions or who come into contact with VA pients or other HCP as part of their duties. VHA locions include, but are not limited to, VA hospitals and associed clinics, community living centers (CLCs), community-based outpient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrive, remote and onsite, paid and without compension, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with pients outside VA medical facilities. Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Overview Accepting applicions Open & closing des 04/17/2025 to 04/28/2025 Salary $105,383 - $137,000 per year Pay scale & grade GS 13 Locion 1 vacancy in the following locion: Fayetteville, AR 1 vacancy Remote job No Telework eligible Yesas determined by the agency policy. Travel Required 25% or less - You may be expected to travel for this position. Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential None Job family (Series) Supervisory stus Yes Security clearance Drug test No Position sensitivity and risk Trust determinion process Financial disclosure Bargaining unit stus Announcement number CBST-12724341-25-AB Control number 835477400 .,

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